Kongressi

Enhance your customer experience with Kongressi

Venues and large events

Name tags and event passes from Kongressi

Kongressi for venues and large events

Kongressi is the answer to the demands of big events and event venues. As the number of participants increases, the importance of each individual detail multiplies and the functionality of the whole event is tested.

Kongressi automates time-consuming processes and streamlines visitor traffic at the venue. Participants will appreciate the smooth registration and entry, when event organizers can easily check the access right. Kongressi also includes registration forms, communication tools, reports and personal data management.

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Features

Popular features for venues and large events

Take advantage of these Kongressi features when organizing events.

Onsite registration

Remove the queues from entrances.

The Kongressi Onsite service speeds up the registration process and allows new participants to register easily at the venue. Name tags can be sent to participants on email or printed on site during registration. Access control is easy when participants can be read into event and access right checked with a QR or barcode.

Billing

Sell tickets for your event.

Kongressi can be utilized as a ticket store, because there is several ways to collect payments. The fastest solution is online payment when registering for the event. Alternatively the invoices can be sent to email, forwarded to e-invoice or printed on paper. Payments are automatically registered in Kongressi and the necessary refunds are easy to make.

Tickets

Deliver tickets to the participants.

There is several possibilities for delivering tickets and event passes in Kongressi. Tickets can be delivered upon registration or sent later. The name badge or pass that is part of the ticket can also be printed on site. The group registrations contact person can distribute tickets to other members of the group electronically in the portal.

Participant portal

Lighten your workload with self-service.

In the Kongresi portal participants can view and edit their own and group members information or cancel their participation in the event. The portal includes also the participant's personal ticket to the event. The group registrations contact person can share tickets for other participants from the portal.

Exhibition stands

Sales of exhibition stands and services.

Manage the exhibition stands and keep up with their booking status in Kongressi. Department reservations and additional service orders can be made easily with the same form. The reservation fee can be paid in advance, in installments or billed after the event. Exhibitors also get their name tags from Kongressi.

Event app

Stay up-to-date and raise debate.

Introduce your event and report changes in the event app. In Kongressi event app participant can see the current program of the event and notifications you share. In message stream the participants can discuss with the other event visitors. In addition the participants can follow and share content about your event in social media.

The Kongressi solution

What else Kongressi includes?

Kongressi is multifunctional solution, that gives you the keys to smooth event organizing.
Easy-to-use tools simplify your workload and automate routines, so you can focus on the essentials. Kongressi includes services for each step of organizing your event, such as marketing, enrollment, communication and reporting. You can customize Kongressi to your own needs by selecting additional features.

Basic features of Kongressi:
Event management

Creating a new event or training is easy with a simple form. Your event can be an individual or part of a larger entity. Manage the booking situation by setting a participant quota and waiting lists, and overbookings will not surprise you. Read more
Customer management (CRM)

Maintaining your customer register is easy, when contact information, attendance and customer history will automatically accumulate to the same customer card. You can set different roles and customer types, such as participant or lecturer. Read more
Registration form

Create and publish stylish sign-up or registration pages for your event easily in different languages. With the online registration form you can ask questions flexibly and in the desired order. If necessary, you can create multiple forms for different uses. Read more
Communication

Reach potential customers and event participants with an agile marketing and communication tool. Collect marketing information and manage marketing licenses. Send invitations, course materials and newsletters to selected recipients from the Post office. Read more
Reports

Create high-quality, real-time reports of your events. You have plenty of standard reports available and you can create more from the Post office. Read more
Optional advanced features:
Event calendar

Publish all your events in the same calendar and get more attendees for events. Participants can search interesting events in the calendar, browse options and register for the selected events. Read more
Event app

Gather the most essential information of the event! In the mobile-friendly Kongressi event application program information is easily available and participants can be reached quickly with notifications. Read more
Event portal

Support active communication and reach the attendees during your event. The event portal shows up-to-date information about your event. The message stream gives your participants the opportunity to communicate with other visitors of the event. Read more
Participant portal

Reduce your work with self-service forms. In the personal portal participants can edit their own information, cancel their participation or print their ticket to the event. Read more
Lecturer portal

The lecturer can maintain the lectures content and share materials to participants. The lecturers report their personal information for reward payments on their own portal. Read more
Onsite registration

Avoid queues at the entrances. Send entry tickets to the participants beforehand or print them at the venue. The entrance passes smoothly, when the participants will be read into the event by QR-code or barcodes. Read more
Abstract management

Collect abstracts and program suggestions with form and share them for evaluation. The evaluator has own portal, where he can fill in assessment forms and distribute abstract to other reviewers. The abstract information updates automatically to event program. Read more
Questionnaires

Request feedback about your event with personalized queries. You can select the questions displayed on the feedback form according to the recipient's participations or role. Get the results in real-time reports. Read more
Certificates

Send certificates to event or course participants with your own style. You can send certificates one by one, in mass or automatically after answering to the questionnaire. Read more
Membership register

Save time and effort by handling the whole member management in one service. Our multifunctional membership register has been developed in cooperation with alliances and clubs. The service includes i.e. complete membership information, communication tools, billing and option to self-service portal. Read more
Billing and online payments

Are you organizing paid events or selling other products? Create the products you want, price them flexibly, and invoice the orders. We offer plenty of options for both traditional invoicing and online payments. Incoming payments are automatically registered and compensations are easy to make. Read more
Accommodation management

Make participation in your event easy and provide the possibility for hotel reservations upon registration. You are free to add different accommodation options and can follow the booking situation in real time. Read more
Web shop

Sell your products and services easily! In Kongressi web shop the products are showcased impressively and shopping is easy. Read more
Integrations

Connect your event seamlessly to the systems you use. Kongressi includes ready-made solutions and interfaces for example to identity management, CRM systems and financial management software. Read more

Testimonials

I especially appreciate the speed of reaction and knowledge of the client's operating environment and interest in it. I particularly appreciate honesty and responsibility in the event of mistakes.

- Eila Immonen, Messukeskus

The cooperation with Data Prism has been very enriching. The work attitude is admirable; professional, flexible and all-giving. This has enabled us to build an excellent and reliable customer management system that meets our needs.

- Lotta Björk, Nordic Business Forum

The Kongressi was a modern and cost effective choice, because it saved a lot of our work time. Especially we were delighted by the friendly and patient service we received from Data Prism when dealing with them.

- Teija-Leena Kokkonen, Itä-Suomen suunterveys

Want to know Kongressi better?

Ask for a personal presentation, more information about the service or contact our sales team.

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Data Prism Ltd
Kauppakatu 20
70100 Kuopio
FINLAND
Tel. +358 (0)207 649 440
sales (at) dataprisma.fi